Officers Role & Services

Daily Price List Districts Wise in Khyber Pakhtunkhwa Dated 23.09.2024Food Department Officer Services, Work Distribution 

1. Secretary

       1. The Secretary is the official Head of the Department and is responsible for its efficient administration and discipline. He is also responsible for the proper conduct of Business allocated to the Department under the NWFP Government Rules of Business 1985 and for careful observance of these instructions in his Department;

2. The Secretary shall, by means of standing orders, distribute the work of the Department amongst the officers, branches and/or sections and also specify the channel of communication;
3. The Secretary shall review the delegation of powers to various officer:, in the Department periodically to ensure maximum delegation of authority for disposal of cases at the initial and middle stages with a reporting system to keep him fully informed; Provided that the Secretary shall have the powers, however, to call for any case for his own consideration and to direct that he be consulted in a particular case before its final disposal.
4. Each Department shall maintain a list showing the distribution of work amongst its Branches and Sections;
5. When an officer is absent on leave or is otherwise away and no substitute is appointed, the Secretary shall have to issue instruction for the disposal of the work of such officer during his absence; and
6. It is the duty of the Secretary to ensure that cases submitted to the Minister, and where the Rules of Business so provide to the Governor, Chief Minister or the Cabinet, as the case may be, are complete in all respects.

2.Additional Secretary

1. The duties and function of Additional Secretary shall be such as may be assigned to him by Secretary, and
2. An Additional Secretary shall be in charge of a wing or wings the work of which is assigned to them. He shall have normally one or more Deputy Secretaries under him. He can, however, be assigned to control directly the business of a number of Sections/Section Officers. The Additional Secretary will make no policy decision.

3. Deputy Secretary

      1.The duties and functions of Deputy Secretary shall be such as; may be assigned to him by the Secretary; and a Deputy Secretary may have normally three to six Sections under him;

      2. He shall dispose of all cases of Sections/Branches in his charge in which no major question of policy is involved, or which, under the Rules or Standing Orders, he is competent to deal with at his level;

      3.He shall inspect the working of the Section/Branches under his charge at least once every six months and also pay surprise visits al reasonable intervals. He shall pay special attention to:-

               a). Compliance with the Rules of Business, the Secretariat instructions, Standing Orders and office directives;

               b).General office management;

               c). Proper use and care of Government property and equipment; and

               d).Arrangements for the disposal of work by the Section/Branches in the temporary absence of its Section Officer / Superintendents.  

4. Section Officers Food Department

 The Official work is redistributed amongst the three sections of this Department as under:-

5. Private Secretary

The Private Secretaries to the Chief Secretary, Additional Chief Secretary, and Secretaries shall perform the following duties:-

      1.to attend telephones and keep record of outstation calls; 

     2.to screen callers and telephone calls; to arrange engagements and maintain engagement dairy;

      3.to collect papers for meetings and interviews ;

      4. to see that matters requiring Secretary's attention are brought to his notice well in time complete and in proper form;

      5. to receive and arrange and, where necessary, register the Secretary's papers and correspondence including secret and top secret papers;

     6.to keep record of suspense cases and  to  see that such cases are  put   up to Secretary on due dates;

     7.to keep reference books up to date;

     8.to attend to work connected with Secretary's tour etc;

     9.to assist the Secretary in such matters as he may direct;

     10.to keep record of movement of files and other classified document.

     11.to receive visitors and arrange interviews etc; and

       12.to take dictation and make fair copies of draft and other papers of secret/confidential nature and also other communications with enclosures.

6. Superintendent

1. A Superintendent who normally holds charge of a Branch under the control of a Section Officer shall be responsible for ensuring that the work is conducted properly and that there is tidiness and discipline in his Branch;

2. The Superintendent of the Receipt and Issue Branch shall be personally responsible for the accurate sorting of Dak Section-wise, and shall further ensure that:-

a).the Receipt Clerk submits the receipts at least twice daily to the appropriate Section /Office along with dairy;

b).letters are dispatched on the date of receipt and office copies returned promptly to the Section/ Office concerned; and

c).that confidential/secret communications are treated in the manner prescribed in paragraph 67-76.